Released Suspense Revenue Report

This report prints a recap of transactions from a beginning suspense date to the ending suspense date.

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The dates are stored in the Division of Interest file . The beginning suspense date must be supplied before this report will print. The ending suspense date is inserted into the Division of Interest file during the update of Operating Statements when the suspense is finally released. When an owner is released from suspense and receives revenue, the ending suspense date defaults to one day less than the first transaction date found for revenue in the Transaction file. If you had revenue transactions for 5-10-2005 and 06-12-2005 in the Transaction file, the ending date for revenue released for an owner would be assigned 05-09-2005 in the Division of Interest file . You can now preview this report.

This report reads from the Year to Date Transaction file (YTDTRAN). Since transactions are only stored for one year on the computer, a Non-Released Suspense Detail report should be printed at the end of each year for owners still on suspense at that time.

This report should always be printed prior to selling interest to from one owner to another. Once interest has been transferred to the receiving owner, the selling owner's interest is changed. The receiving owner's interest is increased, therefore printing the Released Suspense Revenue Detail report would be incorrect for both owners.

After this report is successfully printed, the beginning and ending dates are cleared from the DOI file, in case you need to use them again during the year. To reprint this report after the dates have been cleared, you will need to re-enter beginning and ending suspense dates using Owner’s on Suspense in Tools for Statements under JIB on your tool bar.

The Released Suspense Detail report is triggered from the beginning and ending suspense dates from the Division of Interest file .

Why doesn't the Released Suspense Revenue Report agree with what was Released for an Owner?

The Year to Date Transaction file and the DOI files are used for this report. The beginning and ending suspense date is picked up from the DOI file. The transactions for the beginning and ending suspense dates in the DOI file are checked in the Year to Date Transaction file to locate the unit number and status used for these dates. The program looks in the DOI file for the current percentage for the owner under that status to calculate the revenue and tax amount and list the detail. If percentages for the owner have changed for the status between the beginning and ending suspense dates the Released Suspense Revenue Detail report will not reflect the same values as the original Operating Statement. The current Transaction file is not used for this report.